Job Description

Temp To Hire

In-Person - Houston, TX.

Houston First recognizes and appreciates the importance of cultivating an environment that nurtures talent; is equitable and values different perspectives and backgrounds; and, above all, is respectful to everyone.

Essential Duties And Responsibilities:

• Prepare, copy and bind bids for Sales Managers upon request of client, including letters, information on facilities, housing, transportation, amenities, services and security
• Site Visits Secure location, prepare agenda/handouts/presentations, order F&B, wrap and distribute client amenities
• Turnover: Gather leads using the Destination Marketing Association International (DMAI) Economy Impact estimates provided by sales managers; process contracts or historical data that might be necessary for a hotel grid; and complete the turnover checklist before approving it.
• Schedule and coordinate travel arrangements for sales managers preparing travel authorization, register for conference/event, secure hotel, prepare travel documents, post to
• Seeking out the most economical product while operating within the allocated budget.
• Prepare American Express and Personal Expense reports on a monthly basis, enter all expenses in checkbook and prepare invoices.
• Maintain and foster relationships with various sales managers from different hotels and venues around Houston in order to assist sales managers
• Maintain sales files, electronic filing of leads, correspondence, etc.
• Complete special projects designated by the Sales Managers, Directors of Sales and the Senior Vice President of Sales.
• Provide overflow assistance to Department support staff as directed by the Administrative Support Manager
• Serve as back-up receptionist on a rotating schedule.

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Education And/or Experience:

• High School Diploma or equivalent
• Two years of secretarial/administrative experience, and knowledge of general office procedures

Knowledge, Skills, and Abilities:

• Proficient computer literate with excellent software skills (Microsoft Word, Microsoft Excel); PowerPoint proficiency is required.
• Accurate typing skills of 50-60 wpm
• Working knowledge of hospitality industry reporting procedures preferred
• Excellent written and oral communication skills
• Excellent telephone and interpersonal skills
• Ability to work effectively under pressure and manage multiple on-going projects
• Good judgment and decision-making skills

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